Production Manager
The Vail Valley Foundation (VVF) seeks a full-time Production Manager for the Vilar Performing Arts Center in Beaver Creek, Colorado, and the Gerald R. Ford Amphitheater in Vail, Colorado. The mission of the Production Manager is to maintain efficient and effective concert production operations, providing excellent experiences for all visiting performers, guests and partners. This role works across Vilar, GRFA and VVF teams to execute flawless event production. This position is a level 4, Manager-level position, and reports to the Director of Production & Operations, Vilar Performing Arts Center & GRFA.
Vilar Production Responsibilities
- Oversee daily theater production operations
- Support front of house event operations
- Serve as manager on duty for Vilar events as scheduled
- Act as crew chief for all load-ins/outs and supervise on-stage work
- Advance all incoming events for labor and technical production needs
- Advance show and event parking needs and coordinate with venues resort partners
- Schedule crew/labor for all Vilar events, workshops and activations
- Coordinate show needs with other Vilar departments including Hospitality, Artist Services, Facility Management, Food and Beverage and House Management
- Schedule independent contractors such as backline rental, piano tuning and service for specialized production equipment
- Supervise safe concert load in operations including fly system operation, truck loading, Pit changeovers, and any production related work on stage.
- Lead production and back of house staff/crew in training and execution related to the Emergency Operations Plan.
- Attend Career fairs and support on other initiatives to increase the technical arts education in the community.
GRFA Production Responsibilities
For Amp Summer Concert Series presented in partnership with AEG Presents, Hot Summer Nights, Vail Dance Festival and GoPro Mountain Games’ Mountains of Music concerts:
- Advance production needs as needed with artist/tour
- Schedule crew and act as crew chief for all load-ins/outs and supervise on-stage work
- Provide venue & operations support as needed
- Provide additional load-in, venue support days and supplemental production management as needed (i.e. Bravo! Vail, AEG in Ford Park, etc.)
General Administration, Management, Budgeting & Forecasting
- Determine anticipated budget needs for all production lines.
- Operate and lead in a manner that meets or beats budgeted expense across production-managed lines.
- Manage production department accounts payable, accounts receivable, invoicing, COI requests and general production department administration
- Manage vendor relationships and agreements
- Manage payroll needs, including settlement reports
- Manage production budget lines and expense reconciliation accurately and in a timely manner
- Hire and train new production staff
- Address HR-related issues
- Manage payroll for PT production staff
- Ensure crew safety
- Ensure that all hired crew and technicians are properly trained and up to date on any required certifications to operate theatrical equipment. For example, fly system & rigging, forklift, etc.
- Consult and provide project management for select capital improvements
- Other duties, as assigned
A successful candidate should possess:
- A minimum of 3-5 years working in theater/concert production, event planning, venue operations, project management, and/or hospitality.
- Experience with the performing arts and/or performing arts venues highly desirable
- Strong leadership, initiative, and interpersonal skills; a proven track record for building, motivating and leading teams; a great team player that is proficient at supervising or executing as the situation requires.
- Ability to stay calm and focused in a fast-paced, constantly changing environment, and in security or emergency-related situations
- Ability to create a work environment conducive to teamwork, professionalism and willingness to go above and beyond to accomplish the end product.
- Excellent management and organizational skills, ability to work on multiple projects and deadlines simultaneously with flexibility, the capacity to generate innovative solutions and strategies
- Proficiency in Microsoft Office (Word, Excel, Powerpoint, and Outlook), scheduling/event management software (Lasso, Prism) and HR/Accounts Payable systems (PayCom, PaperSave).
- Basic accounting skills and prior experience managing a budget.
- Aptitude and appetite for technology systems, learning and implementing new software/hardware as needed.
- Self-initiative, attention to detail and a community-centric philosophy.
- Eagerness to provide support to the greater Vail Valley Foundation staff as available and necessary
- Flexible schedule is required, with willingness to work irregular and long hours during events and ability to commit to working peak seasonal timeframes, nights, weekends, and holidays.
- Must be physically able to lift and carry up to 50 lbs.
- Must have a valid driver’s license and be able to successfully pass a Motor Vehicle background check.
Preferred Qualifications
-
- Bachelor’s degree in relevant field.
- Experience operating audio and lighting consoles.
- Ability to operate heavy machinery.
This is a full–time, year–round position, based in Beaver Creek, Colorado, eligible for all VVF employment benefits.
Salary range: $60,000-75,000 annually
Our employees are a critical part of who we are and employee wellness is an important priority for our organization. As a result, we offer an array of employee benefits, including but not limited to:
- Affordable HDHP employee and family health insurance plan
- Dental Plan
- Vision Plan
- Flexible Spending Account
- Health Savings Account with company match
- 401k Retirement Plans with company match
- Basic Life Insurance
- Short and Long-Term Disability Plans
- Paid Time Off
- Paid Sick Leave
- Volunteer Time Off
- Sabbatical Program
- Employee Assistance Program
- Added Perks!
- Free employee ski pass or wellness stipend
- Tickets to shows at the Vilar and The Amp
- Discounts at The Amp and Vilar concessions
- Tuition reimbursement
- Cell phone stipend
Please send a cover letter and/or resume to jobs@vvf.org.
APPLY TODAY BACK TO ALL EMPLOYMENT OPPORTUNITIES
Accepting resumes through October 30th.
