Database Specialist

Reporting to the Senior Database Manager and working closely with the Finance Department, this individual is responsible for gift and data entry, gift acknowledgements, maintaining donor records, and the helping to maintain the integrity of the donor database. This person will assist with various administrative duties in the development department as assigned.


Core duties and responsibilities include the following. Other duties may be assigned.

  • Responsible for accurate data entry, gift processing, and weekly reporting.
  • Work closely with the Senior Database Manager and the Finance Department to
    ensure accurate and timely processing of gift batches, credit cards, and electronic funds transfers
    for restricted and unrestricted gifts.
  • Work with the Development and Finance Departments to ensure the accurate and timely
    processing of checks, credit cards, and electronic funds transfers.
  • Record, communicate, and track any adjustments to gifts.
  • Record donor pledges in Raiser’s Edge, track gift agreements, and work with fund managers to
    send out monthly pledge reminders.
  • Gift acknowledgement and receipting activities at the time of the gift, and year-end.
  • Serve an integral role with the Development team managing quarterly renewal mailings,
    printing letters, labels and organizing mailings.
  • Research and update vitally important biographical data in Raiser’s Edge as provided by
    constituent’s information on checks, correspondence, and other research methods.
  • Maintain a clean and accurate database by assisting the Senior Database Manager with projects.
  • Assist Finance with the yearly audit and budget reconciliation each month.
  • Work with the Development Department and Marketing Department to meet or exceed Colorado
    Gives Day goals.
  • Work with the Development Department, Events Coordinator and Finance Department to ensure
    professional execution of fundraising events including event preparation and set-up, registration,
    check-in, payments, receipting and closing. Signature fundraising events including the Black
    Diamond Ball, Stars Variety Show, YouthPower365’s Turkey Trot and Colorado Gives Day.
  • Engage with the Development and Finance Departments to ensure data integrity and revenue
    recognition according to non-profit industry standards and the highest level of excellence.
  • Coordinate with the Finance Department to ensure that gift entries are properly coded, are
    consistent with GAAP and NFP accounting guidance and are carried over and reconciled with the
    Finance Department systems.
  • As directed by the Finance Department, provide reports and documentation to support the
    organization’s annual audit and 990 reporting requirements.
  • Serve as the liaison between the Development and Finance Departments with active participation
    in regularly scheduled finance and accounting meetings.

Preferred 2+ years of database experience, preferably within the fundraising sector – specifically Raiser’s
Edge, but not required. The ideal candidate should have strong technology and database skills, good
organization and communication skills, and an undergraduate degree from a four-year college or
university. Further qualifications include the ability to work diligently and independently; be comfortable
with multiple software platforms, the ability to knowledgeably and enthusiastically represent the Vail Valley
Foundation; the willingness work non-traditional hours and be a team-player.

We will consider candidates desiring a full-time position or a part-time position. Job sharing is possible
depending on the applicant interest and skillset. If hired with a full-time status, you will be eligible for full
employment benefits.

Salary Range: $47,500 – $55,000 annually (may vary based on experience). The hourly pay range for part-time is $20 – $30.

Please send a cover letter, resume and references.


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